Asset Co-ordinator (Audio Operations)

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Area of Work:

Line Manager:
Asset Manager

Line Manager to:

Working alongside:
Operations Director, Logistics Manager, Account and Project Managers, Finance Staff, Warehouse Staff, Technicians

Primary Role

Assist in overseeing the Audio department’s rental equipment inventory including ensuring all assets are recorded on the asset management database, asset rotation, all asset purchases, rental requirements and logistics relating to equipment movement. Ensure the accuracy of lists being presented to the Warehouse.

Main Responsibilities

  • Management of rental asset records / fixed asset register
  • Assisting Account and Project Managers to specify and present accurate lists for prep
  • Recording Equipment purchases
  • Management of stocktakes
  • Identifying stock utilisation levels
  • Management of stock rotation
  • Identifying equipment Shortfalls
  • Booking Sub-hires
  • Equipment logistics
  • Creating equipment lists for warehouse prep based on requirements from project managers
  • Rental software training & troubleshooting
  • Daily processing of non-conformance reports
  • Daily processing of equipment fault reports

Documentation/Reporting Responsibilities

  • Equipment Lists
  • Carnets
  • Purchase Orders
  • Equipment lifecycles

Deputy Responsibilities

  • N/A

Professional Qualities

  • Knowledge of Live Production equipment*
  • Excellent problem-solving skills

Personal Qualities

  • Good organisational and prioritisation skills*
  • Ability to work to deadlines
  • Excellent communication skills
  • Professional attitude*
  • Punctuality*
  • Ability to work as part of a team*
  • Positive approach under pressure*
  • Attention to detail

Skills & Qualifications

  • Manipulation and verification of large Datasets*
  • Understanding of Database structures*
  • Competent IT Skills*


  • Previous experience in a live production environment preferably as part of a rental team
  • Knowledge of Hiretrack rental software

Essential skills and qualifications marked with an *

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